International Scholarships and Funding

• Study stays at a partner university of Heilbronn University outside Europe
• Duration: minimum 1 month and maximum 6 months
• At the time of application, an acceptance letter from the partner university must already be available
• Funding for freemover study stays is not possible
• Stays lasting an entire academic year cannot be funded on a pro rata basis. Please apply for a DAAD Annual Scholarship instead.
• Please note: doctoral candidates are not eligible for funding under the study stay category
• Travel advisory notice: Funding can only be granted for regions that are not subject to a travel warning issued by the German Federal Foreign Office (Auswärtiges Amt).

• Final theses or study projects that are carried out neither at a university nor at a company may, in exceptional cases, be funded if the relevant academic department fully supports the project and the student submits a detailed timetable, which can later be used to assess the project's success.

• PhD students are not eligible for funding (exception: medical students pursuing a doctorate while still enrolled in their degree program).

• Travel advisory notice: Funding can only be granted for regions that are not subject to a travel advisory issued by the German Federal Foreign Office.

• Subject-specific courses, such as Summer Schools or Winter Schools, i.e. academic intensive programs offered at HHN partner universities.

• Duration of stay: up to 6 weeks.

• Subject-specific courses for which you receive academic credits (ECTS/credit points).

• Travel advisory notice: Funding can only be granted for regions that are not subject to a travel advisory issued by the German Federal Foreign Office.

• The funding period for language courses must be at least 3 weeks and no more than 6 months.

• Language courses may be taken at universities or established language institutes and must comprise a minimum of 25 contact hours per week (45 minutes per class hour).

• Travel advisory notice: Funding can only be granted for regions that are not subject to a travel advisory issued by the German Federal Foreign Office.

• Students who are already receiving funding through ERASMUS+, ERASMUS+ International, the Baden-Württemberg Scholarship, a HAW.International scholarship (DAAD), or a foundation scholarship are not eligible for additional PROMOS funding. The university also reserves the right to exclude recipients of other funding programs, such as company scholarships or scholarships awarded by partner universities, from receiving additional PROMOS support.

• Applicants must be regularly enrolled at Heilbronn University.

• Applicants must hold German citizenship or be treated as equivalent under Section 8 (1) No. 2 ff., Sections 8 (2), 8 (2a), and 8 (3) of the German Federal Training Assistance Act (BAföG). For further information, please refer to www.das-neue-bafoeg.de.

• International students may apply if they are enrolled at Heilbronn University with the intention of completing their degree at Heilbronn University.
  Status: August 2024

• For students without German citizenship, stays in their home country are not eligible for funding if that country is also their permanent place of residence.

• Final theses, study projects, or research projects that are not carried out at a university or a company may exceptionally be eligible for funding, provided that:

  • the relevant academic department fully supports the project (a letter of recommendation must be included with the application), and
  • the student submits a detailed timeline, which can later be used to evaluate the successful completion of the project.

• At this stage, we are unable to confirm the form or amount of funding that will be available in the upcoming academic year. The allocation of scholarships depends on the available budget and the number of applications received.

• The partial scholarship ("Teilstipendium") is paid as a lump-sum amount after your stay has commenced and once you have submitted the required documents and confirmations (e.g., Scholarship Agreement, Certificate of Arrival, etc.).

• Please take into account that it may take approximately 3 to 6 weeks between submitting the required documents and receiving the funds in your bank account. For short-term stays (particularly language courses and specialized academic courses), this may mean that the scholarship payment is only made after the mobility period has already ended.

• Countries or regions for which the German Federal Foreign Office (Auswärtiges Amt) has issued an official travel warning are excluded from funding. Applicants are advised to check the current travel advisories before applying.

_{Application Deadlines}

• For study abroad periods during the summer semester (starting between 1. January and 30. June): 1. December 2026
• For study abroad periods during the winter semester (starting between 1. July and 30. December): 30. June 2027

_{Required Application Documents}

• A fully completed application form, including the signature of the supervising lecturer or the international coordinator of your faculty. Digital signatures on the application form are accepted.

• Curriculum Vitae (CV)

• A current Transcript of Records and, if available, certificates from previous academic or vocational qualifications.

• A Letter of Motivation describing the planned stay abroad, including your academic and personal objectives, the proposed timeline and activities, as well as a self-assessment.

• Optional: Proof of voluntary or social engagement (not older than three years).

• For language courses, subject-specific courses, summer schools, or winter schools, a course overview including the course description, duration, and costs (plus a link to the course programme).

_{Submission of Applications}

Please submit your complete application documents by the application deadline either:

• by email as one single PDF file to io-outgoings@hs-heilbronn.de.

Please note: Applications that are incomplete or received after the deadline cannot be considered. All personal data will, of course, be treated confidentially.

_{Selection Procedure}

Approximately six weeks after the application deadline, the selection process takes place. Scholarships are awarded by a selection committee based on the submitted application documents.

• The selection process considers, among other factors: Academic performance and grade point average (GPA), Academic and personal value of the proposed stay abroad, Availability of funding, Number of applicants and Required language proficiency

• Please note: As PROMOS is a merit-based scholarship programme, academic achievement and previous study performance are the primary selection criteria.

After the Selection Process: 
Applicants will be informed by the International Office whether their application has been accepted or rejected. Successful applicants will subsequently receive a Scholarship Agreement for completion and signature.

• Erasmus+ and PROMOSStudy abroad programs and internships are not eligible for PROMOS funding if funding through Erasmus+ is available.
• DAAD Individual Scholarships & PROMOS
  DAAD individual scholarships and PROMOS scholarships may not be received simultaneously.
• Deutschlandstipendium & PROMOS
  The Deutschlandstipendium and PROMOS funding may be received simultaneously without restriction.
• BAföG Benefits and PROMOS Scholarships
  PROMOS scholarships must be reported to the relevant office for BAföG for studies abroad.
• Other Scholarship Benefits & PROMOS

  PROMOS funding is not available if the same purpose is already being supported by public funds from Germany. PROMOS funding must be reported to any other potential scholarship providers. The university also reserves the right to exclude recipients of other funding programs—such as corporate scholarships or scholarships from partner universities—from receiving additional PROMOS funding.

The following target group may, if applicable, submit an application for additional funding as part of an application for actual expenses:

• Students and graduates with a disability or a chronic illness (as evidenced, for example, by a disability ID card, a decision from the State Social Welfare Office, or a medical certificate) that results in additional financial needs while abroad
• For more information, please contact the International Office.

It is strongly recommended that, when planning and carrying out activities abroad, you follow the travel and safety advisories—and in particular the (partial) travel warnings—issued by the Federal Foreign Office (https://www.auswaertiges-amt.de/de/ReiseUndSicherheit).

If the Federal Foreign Office has issued a (partial) travel warning, it is strongly recommended that you heed the Federal Foreign Office’s advice and refrain from traveling to the affected region.

German citizens traveling abroad can register free of charge with the Federal Foreign Office (AA) on the ELEFAND crisis preparedness list. Registration is free and voluntary.

If an emergency situation arises abroad, the list helps the respective embassy contact the registered travelers and, if necessary, evacuate them. Such situations can include armed conflicts, terrorist attacks, or natural disasters.

We at the International Office strongly advise against traveling to crisis areas abroad. We therefore urge you to reconsider the necessity of your trip.

• DAAD Group Insurance: The DAAD offers students and doctoral candidates the option of international insurance (combined health, accident, and personal liability insurance) through the DAAD’s group plan. You can find information on the rates at: https://www.daad.de/versicherung/de/. Insurance can now only be purchased online: https://portal.daad.de. If you have any questions about insurance for studying abroad, please contact the DAAD Insurance Office by email: Versicherungsstelle@daad.de 
• BAföG Abroad: Students and doctoral candidates who receive a PROMOS scholarship must report this funding to the relevant BAföG Abroad office.

  Information on additional funding opportunities can be found in the DAAD scholarship database.

Funding is not available for study periods at an Erasmus+ partner university, short-term stays, or internship semesters abroad within the EU.

Exceptions are internships at EU institutions or at organizations that administer EU programs.

_{1. Apply via Mobility Online}

• Fill out and submit the application on the portal
• Download and sign the PDF application form

_{2. Upload application documents}

• Application form (from Mobility Online)
• Letter of motivation (German)
• Resume (German)
• Current transcript
• If applicable, diploma from a previous educational program
• If applicable, proof of community service (if available, no older than 4 years)

_{3. Submit your complete application}

Important: Your application is not complete until you submit it via email.

Please email the signed application form along with your application documents in a single PDF file to io-outgoings@hs-heilbronn.de by November 15, 2026 at the latest.

Subject: Foundation Scholarship, Summer Semester 2027.

_{The Foundation Scholarship cannot be combined with:}

• Erasmus+
• Baden-Württemberg-Scholarship
• PROMOS-Scholarship
• HAW.International-Scholarship

_{Additional Information}

• For students who have been awarded a Foundation Scholarship and are already receiving the Germany Scholarship, the Germany Scholarship will be suspended for the duration of their stay abroad.
  
  
• The foundation scholarship can be combined with BAföG, but must be reported to the relevant BAföG office.

Funding is available for study abroad programs and stays abroad for the purpose of completing a thesis.

Concurrent funding through Erasmus+, PROMOS, and HAW.International is not permitted.  

_{Duration of Funding}

The duration of funding varies depending on the type of stay:

• Study abroad programs: at least 3 months (or 12 weeks) up to a maximum of 6 months
• Stays for thesis work: a minimum of 1 month (or 4 weeks)  to a maximum of 6 months

_{Scholarship Benefits}

The scholarship includes a monthly stipend*, a travel allowance*, and coverage for health, accident, and personal liability insurance.

*varies depending on the host country

Funding is available for internships in the private and public sectors through two program tracks:

_{Duration of Funding}

At least 2 months (or 8 weeks) up to a maximum of 6 months

_{Scholarship Benefits}

The scholarship includes a monthly stipend*, a travel allowance*, and coverage for health, accident, and personal liability insurance.

*varies depending on the host country

• Funding in the amount of $13,800 for one term (4 months) or $31,000 for two terms (9 months)
• J-1 visa processing at no cost
• U.S. health and accident insurance
• Preparatory and networking seminars
• Membership in the global Fulbright network
• Support from Fulbright Germany and its partner organization in the U.S.

Applications must be submitted online via the Fulbright portal. The application deadline for the 2027–28 academic year is September 1, 2026.

• Funding for transatlantic travel expenses in the form of a lump-sum payment of 2,000 EUR
• Participation in the Fulbright Welcome Weekend
• Program support from Fulbright Germany
• Inclusion in the Fulbright Germany network

Applications for study abroad programs in the U.S. for the 2027–28 academic year can be submitted from November 2026 until the deadline in January 2027 via the online application portal for the travel scholarship program.


Please note the following information regarding the application and selection process.