Process for Changing Record of Name and Sex

1.

To apply for a change in the record of name and/or sex, the student must either provide relevant documentation (e.g., a copy of the new ID card or a document certified by the civil registry) or complete the application form as self-disclosure.

The form must be confirmed for accuracy with a digital or handwritten signature.

2.

The change can be carried out independently through the eCampus/HISinOne portal under 'My Studies' -> 'Applications' -> 'Change Personal Data.' There, the student can modify the following information:

• First name
• Gender entry
• Component of the last name/family name

For changes to the first name, record of sex, and/or last name, a separate application must be submitted through the eCampus platform. With each application, the corresponding proof or the linked HHN application form must be uploaded. The university accepts the application form as self-disclosure, allowing students to be recorded under their preferred name and/or gender entry even before the official change.

If preferred , the passport photo stored in the system for the student ID card can also be updated. This can be done concurrently with an application in eCampus under 'Other Documents' and should be noted in the comments section with, for example, 'Please update passport photo.'

3.

Two weeks after submitting the application in eCampus, it is advisable to check whether the changes have been implemented. Once the changes have Website der Deutschen Gesellschaft für Transidentität und Intersexualität e. V. (dgti)been made, students have the following options: 

• Requesting a new student ID card independently from their respective Registration Office, following the same procedure as in the case of a lost card.
• The responsible clerk in the Registration Office will inform the Computer Centre (Rechenzentrum) about the changes. The displayed name and gender entry will be adjusted by them. Please note that the login name remains unchanged.
• Students at the Bildungscampus should apply for the new student ID card through the Payment Portal, following the same procedure as in the case of a lost card.
• Previously issued documents (e.g., already awarded bachelor's certificates) can be reissued through an informal request to the respective contact person at the Examination Office (contacts).