FAQ - Frequently asked questions in the Examination Office

Each examination may be repeated twice. After the second re-take, you have to have a consultation meeting. The faculty will tell you who your advisor is. 

Proof of counseling must be provided for each further third attempt.

If you have failed one or more examinations for the third time, you will also receive a letter from the Examinations Office. You have then lost your right to take examinations and must be de-registered, unless you can compensate for the examination in question with other examinations you have already passed in the module.

No. If you passed an exam, you cannot take it again. 

Yes, but only re-takes. 

Yes, except for exams of courses with compulsory lecture attendance. 

You can apply for an extension. The examination board will decide if this is approved. 

After you finished your foundation course you can find your certification on eCampus. Look in the menu under "Notifications / Certificates". 

Yes, if no more than four examinations of the foundation courses are unfinished. 

The first thing you shoud do is make an appoinment to speak with the examiner. I necessary, you can look at the exam paper together. 

Yes, you can take some exams from other courses. 

You can apply to have a maximum of five additional examinations from the range of subjects offered by Heilbronn University or foreign partner universities.  The grades of this exams will not be included in your overall grade. 

An examination that was taken outside of your own degree program (i.e. for which you are not enrolled at the time), i.e. as an additional subject, cannot be recognized for your own degree program.

The application for compensation must be submitted to the Examinations Office. If you have any questions about compensation, please contact the person responsible for you at the Examinations Office.

The application can be submitted at any time after receipt of the grade of the examination to be compensated.

The ECTS of the compensated examination will only be visible in your transcript of records when you pass the entire module, but at the earliest when you complete your studies. In the case of compensation in the foundation course, the ECTS are deemed to have been earned when the certificate for the Bachelor's preliminary examination is issued.

If you have failed an examination definitively, i.e. three times, you can check whether compensation is possible. If it is an examination that cannot be compensated (according to BT of the SPO), you will be de-registered as you have lost your right to take the examination. If compensation is possible with other examinations in the module, there is no de-registration, regardless of whether compensation can be made directly or is theoretically possible in the future. The individual number of examination attempts is not affected by this and remains at three attempts.

You need to register the topic of the thesis within six months after the end of the semester when you did your last module examination.

In writing. You can find the application form here or from your examination board. You don’t need to register via the eCampus platform.  

No - you only need to be enrolled when you register for the thesis. You can remain enrolled while writing and submitting/ handing in your thesis, but you do not have to.

Thesis-related but legally independent examinations such as seminars, colloquia etc. can also be taken by exmatriculated students if they were enrolled at the time of registration.

Four months for the Bachelor's thesis and six months for the Master's thesis.

The deadline can be extended by a maximum of two months. You need to apply for this, and the Examination Board needs to approve the extension.

You can usually submit the thesis to the supervising lecturer(s) as a PDF file. You must also submit a bound version (at least ring binder, black and white) to the examination office. You need to include a bound ‘oath declaration’ with it.

In both cases, the submission deadline must be met. If the deadline for submitting the thesis falls on a weekend or a public holiday, the thesis must be submitted on the following working day.

The thesis can be dropped in the mailbox or sent in by post.

The Examination Office will send you confirmation that the thesis has been submitted. At the same time, you will also receive the documents required for graduation. You must complete these and return them to the Examinations Office.

The thesis can be repeated once if the grade is lower than (4.0). A second repetition is not permitted.

The issue of a new topic must be requested in writing from the chairperson of the examination board within two months of the announcement of the failure. You will receive a letter from the Examinations Office about the exact procedure and the time frame.

No, the thesis does not have to be the final examination.

You can apply to de-enroll after handing in your thesis or taking your final exam, via the eCampus platform. 

To prepare your final documents, you need to give us a completed and signed module grade combination. In this you indicate your electives and specializations. The application for the certificate and all other necessary forms are provided by the Examination Office. You will receive these when you submit your thesis and must complete, sign and return them to the Examinations Office. Then we will prepare your graduation documents. 

It takes up to four weeks after we receive the final grade to prepare the certificate and get the necessary signatures. 

The certificate is usually sent by post. If you agree it with the Examination Office, somebody can pick it up for you. If you have authorized someone to pick up your items, this person must bring a power of attorney issued by you and a valid identity card.

The certificate will be issued a little later due to system-relevant work processes. It will be presented to you at the graduation ceremony.

You will receive an invitation per mail from the event management or directly from your degree program.

Please get in touch with your responsible clerk at the Examination Office.

The final documents can be issued again in a duplicate. A fee of 40.00 euros will be charged for each copy.
A fee of 15.00 euros is charged for the re-issue of a certificate of exmatriculation.

Please contact the Examinations Office for the application.

The Diploma Supplement provides sufficient data to improve the international transparency and appropriate academic and professional recognition of qualifications (diplomas, degrees, certificates, etc.). The Diploma Supplement describes the characteristics, level, context, content and type of degree successfully completed by the person named in the original document. The original certificate must be attached to this Diploma Supplement. Academic achievements abroad are also listed in the appendix to the Diploma Supplement.

You will receive a Diploma Supplement when your graduation documents are issued.